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Minutes of committee meeting, Reggio Calabria 6th June 2003

EXECUTIVE COMMITTEE
Minutes of the Executive Committee of the FICC/IFFS following the General Assembly, Reggio Calabria 6 June 2003.

Present: Juan Carlos Arch (Latin America), Golam Rabbany Biblop (Asian), Maretta Dillon (Eng. Lang), Astrid Friberg (Spec. Duties – Juries), Massimo di Grandi (vice-President), Christian Heinzel (Central & Eastern European), Atle Isaksen (Nordic), Bernt Lindner (Spec. Duties – Children’s film), Paolo Minuto (vice-President), David Phillips (vice- President), Marti Porter (Latin), Raivo Olmet (Treasurer).

Chairman: David Phillips.

Opening Remarks.
The Chairman welcomed everyone to the meeting and said that as it was effectively a new Executive, it would be useful if members decided on the Committee’s frequency and method of operation. He personally would hope that the committee would operate co-operatively with members much more involved in the day-to-day operations and decision making.

Frequency of meetings.
1 - DP suggested that the Committee needed to meet on a regular basis. After a brief discussion, in which was suggested that much more could be done via the internet/e-mail, it was AGREED to meet at least six-monthly, with one meeting in Reggio each year.

Responsibility for tasks.
2 - In order to involve members more fully – and to spread the burden of operation - it was RESOLVED that members would adopt particular responsibility for specific tasks. This could be individual tasks or assisting supporting others.

Further discussion would take place on this matter by email and members would indicate those areas for which they wished to take responsibility.

Banking Arrangements.
3 - Given that the FICC/IFFS was registered in France and that the majority of members were in the Euro zone there seemed little point in maintaining a bank account in Switzerland.

4 - It was therefore AGREED:

 - That a bank account be set up in France. The vice-Presidents were given plenary powers to examine the issues involved and decide the matter.
- That if an account was set up in France it was further RESOLVED that Janine Bertrand be added to the signatories to the account.

Juries
1- AF explained that past practice had been for the vice-Presidents to assist her in deciding amongst the various applicants who would be given jury membership.
2- DP suggested that this was an area that seemed to fall neatly into the Executive’s earlier decision and that a sub-Committee be set up for the purpose.

AGREED
3- Members should include this when considering their response to Minute Ex0603.1 above.
4- However, until a sub-Committee was set up, it was further AGREED that the vice-Presidents would continue to assist.

New Juries
5- The following new Juries were proposed:
Tetuan (Morocco) Complete accommodation for 5 (2 Moroc. & 3 Others)
Estonia (Tallin) meals and accommodation
Sousse (?) (Tunisia) Meals & Accomodation

Attention was also drawn to the following festivals where juries were proposed or being considered.

Karlsruhe May 2004. Hospitality & Travel. 3 persons
Pyrgos (Greece) Olympos Children’s Festival 4-13 December. (3 pers. – 1 Greek plus 2) Accomodation and food. Possible travel.
Coimbre (Portugal) No details
Manilla Biennial. August. Accomodation only. Biblop to discuss.

Juries - Further Information
6- In regards to these and other potential juries members were asked to report any further information to AF.

ACCEPTED as a CORRECT RECORD